Comprehensive School Property Condition Survey Data Management

Comprehensive School Property Condition Survey Data Management

Managing the condition of your school estate is crucial for ensuring safety, sustainability, and effective long-term planning. Your school property condition data provides essential insights into the state of your buildings, helping identify issues early and avoid costly repairs.

Planned Maintenance and Early Issue Detection

Accurate building condition data allows schools to implement strategically planned maintenance programs. This proactive approach extends the lifespan of facilities, prevents disruptions, and saves money by addressing issues before they escalate. Early identification ensures timely repairs and avoids the risk of major building failures.

Condition Improvement Fund (CIF) Support

Schools and trusts applying for CIF funding for schools must provide up-to-date condition data. The Condition Improvement Fund targets projects that address significant maintenance issues, such as roof repairs or heating systems. Our services help schools identify what to bid for, justify their application, and provide a costed remedy for each issue. CIF data must be less than three years old, making routine condition surveys a critical part of securing funding.

Multi-Academy Trusts and Condition Allocations

In Multi Academy Trusts, school condition surveys play a vital role in resource allocation and strategic estate management. Trusts with multiple schools must divide their Condition Improvement Fund allocations fairly, based on the actual needs and conditions of each property. Up-to-date data on backlog maintenance and condition status helps ensure resources are directed to where they are most needed.

Integrated Condition Management Dashboard

Our fully integrated condition management dashboard provides schools and multi-academy trusts with a centralised platform to manage condition data and plan for future maintenance. This tool offers real-time insights into the condition of buildings and assets, enabling data-driven decisions for effective estate management.

School Property Matters Condition Dashboard

Key Benefits:

  • Centralised Data: All condition information, including defects and maintenance schedules, is stored in one accessible platform, streamlining planning.
  • Proactive Maintenance: The dashboard helps prioritise and schedule future maintenance based on survey data, reducing the risk of major issues.
  • Backlog Visibility: Track outstanding maintenance tasks and budget needs, ensuring timely action and clear financial planning.
  • Multi-Site Management: For multi-academy trusts, the dashboard provides a comprehensive ‘Trust on a Page’ view across multiple sites, allowing for fair resource allocation and efficient estate management.

By integrating condition data with CAD floor plans and capacity assessments, our dashboard ensures comprehensive oversight of school estates, supporting long-term planning and maintenance.

Planned Maintenance

Planned Maintenance

 Early Identification of Issues
Costing for All Building Defects
Plan Expenditure
Backlog Maintenance Visibility
Completed to DfE Standards

Condition Improvement Fund

Condition Improvement Fund

 Identify what to Bid For
Justification for Bid
Costed Remedy for all Items
Identified Fees Associated with Remedy
DfE Requires Data to be Less Than 3 Years Old

Multi Academy Trusts

Multi Academy Trusts

 Required for School Condition Allocations
Only Way to Divide Allocation Fairly
Visibility of Real Backlog Maintenance
Best Practice Portfolio Management
Supports CIF Bids for Small Trusts

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